MIS

Information system, an integrated set of components for collecting, storing, and processing data and for delivering information, knowledge, and digital products. 

Business firms and other organizations rely on information systems to carry out and manage their operations, interact with their customers and suppliers, and compete in the marketplace. For instance, corporations use information systems to reach their potential customers with targeted messages over the web, to process financial accounts, and to manage their human resources.

Governments deploy information systems to provide services cost-effectively to citizens. Digital goods, such as electronic books and software, and online services, such as auctions and social networking, are delivered with information systems. Individuals rely on information systems, generally Internet-based, for conducting much of their personal lives: for socializing, study, shopping, banking, and entertainment.

TASKS OF THE PEOPLE IN AN ORGANIZATION :

Clerk : Search the data, make a statement and submit it to the higher level. A clerk can use the MIS for a quick search and reporting the same to higher level. 

Assistant : Collecting and organizing the data, and conducting a rudimentary analysis of integrating the data from different and disciplines to analyze it and make a critical comment if anything adverse is found.

Executive : Plays the role of a decision maker. He is in of responsibility and accountability a position of a planner and a decision maker. He is responsible for achieving the target and goals of the organization.

Manager : Has a responsibility and accountability for the business results. His management role expands beyond his management function. He is a strategist and long-term planner. He is a person with foresight, an analytical ability and is expected to use these abilities in the functions of the top management.

SPECIALIZATION IN PARTICULAR COMMERCIAL AND INDUSTRIAL SECTORS, ASPECTS OF THE ENTERPRISE OR MANAGEMENT SUBSTRUCTURE

Transaction information system : Management information systems, produce fixed, regularly scheduled reports based on data extracted and summarized from the firm’s underlying it to middle and operational level managers to identify and inform structured and semi-structured decision problems.

Decision support systems (DSS) : computer program applications used by middle and higher management to compile information from a wide range of sources to support problem solving and decision making. A DSS is used mostly for semi-structured and unstructured decision problems.

Executive information systems (EIS) : a reporting tool that provides quick access to summarized reports coming from all company levels and departments such as accounting, human resources and operations.

Marketing Information Systems : Management Information Systems designed specifically for managing the marketing aspects of the business.

Office automation systems (OAS) : support communication and productivity in the enterprise by automating workflow and eliminating bottlenecks. OAS may be implemented at any and all levels of management.

School Information management systems (SIMS) : cover school administration,and often including teaching and learning materials.

Enterprise resource planning : facilitates the flow of information between all business functions inside the boundaries of the organization and manage the connections to outside stakeholders.

IMPACT OF THE MANAGEMENT INFORMATION SYSTEM....

 

FUNCTIONS OF THE MANAGEMENT :

With a good support, the management of marketing, finance, production and personnel become more efficient.

The tracking and monitoring of the functional target become easy.

The functional, managers are informed about the progress, achievements and shortfalls in the probable trends in the various aspect of business.

The manager's attention is brought to a situation which is exceptional in nature , inducing him to take an action or a decision in the matter.

A disciplined information reporting system creates a structured data and a knowledge base for all the people in the organizations.

ORGANIZATION WHICH RELATES TO THE UNDERSTANDING OF THE BUSINESS ITSELF :

It uses a dictionary if data, entity and attributes, respectively, designed for information generation in the organization.

Since all the information system use the dictionary, there is common understanding of terms and terminology in the organization bringing clarity in the communication and a similar understanding an even of the organization.

A well designed system with a focus on the manager makes an impact of the managerial efficiency.

Since the MIS works on the basic systems such as transaction processing, and databases, the drudgery of the clerical work is transferred to the computerized system, relieving the human mind for better work.

ROLE OF MANAGEMENT INFORMATION SYSTEMS....

 

The MIS plays exactly the same role as organizations. The system ensure that an appropriate data is collected from various sources, processed, and sent further to all the needy destinations. 

The MIS satisfies the diverse needs through a variety of systems such as Query System, Analysis System, Modelling System, and Decision Support System.

The MIS helps the clerical personnel in the transaction processing and answers their queries on the data pertaining to the transactions.

The MIS helps the junior management personnel by providing the operational data for planning, scheduling and control, and helps them further in decision making at the operation level to correct an out of control situation.

The MIS helps the middle management in short term planning, target setting and controlling the business functions.

The MIS helps the top management in goal setting, strategic planning and evolving the business plans and their implementation.

The MIS plays a vita role in the management, administration, and operation of an organization.

MANAGEMENT INFORMATION SYSTEMS (MIS)....

 

DEFINITION :

MIS (management information systems) is a general term for the computer systems in an enterprise that provide information about its business operations. It's also used to refer to the people who manage these systems. Typically, in a large corporation, "MIS" or the "MIS department" refers to a central or centrally-coordinated system of computer expertise and management, often including mainframe systems but also including by extension the corporation's entire. The main purpose of MIS is to provide the right information to the right people at the right time network of computer resources.

ADVANTAGES OF MIS :

It Facilitates planning : MIS improves the quality of plants by providing relevant information for sound decision – making . Due to increase in the size and complexity of organizations, managers have lost personal contact with the scene of operations.

In Minimizes information overload : MIS change the larger amount of data in to summarized form and there by avoids the confusion which may arise when managers are flooded with detailed facts.

MIS Encourages Decentralization : Decentralization of authority is possibly when there is a system for monitoring operations at lower levels. MIS is successfully used for measuring performance and making necessary change in the organizational plans and procedures.

It brings Coordination : MIS facilities integration of specialized activities by keeping each department aware of the problem and requirements of other departments. It connects all decision centers in the organization .

It makes control easier : MIS serves as a link between managerial planning and control. It improves the ability of management to evaluate and improve performance . The used computers has increased the data processing and storage capabilities and reduced the cost .

MIS assembles, process, stores, retrieves, evaluates, and disseminates the information.

DISADVANTAGES OF MIS 

Expensive: 

Installing a management information system can be expensive for a company. Information technology while cheaper today than previous years can represent a significant expense, especially for larger organizations. These systems may also require ongoing support or upgrade fees, which can represent future fixed cash outflows. Companies must create a budget to pay for these items to ensure the information system stays current with business technology. Attempting to integrate these systems with technology currently in use can also increase expenses.

Ineffective : Management information systems have the potential to become ineffective in a company's operations. As with all computer systems, the management information system is only as good as the programmer. Gathering unimportant or non-essential information can delay business decisions because managers must request additional input. Spending too much time reprogramming or correcting issues can also increase the time spent in the decision-making process. Business owners and managers may also need extensive training on new systems, creating a learning curve that will hopefully diminish over time.

Maintenance : Companies may need to hire maintenance individuals to help keep an electronic information system running smoothly. These individuals often need experience in computer science functions and other business topics. Not only does this increase labor costs, but it also requires additional training and ongoing education for these individuals. Business technology can change frequently, creating an environment where companies must have trained individuals who can properly maintain computers, websites, servers and other equipment in use by the management information system.